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We are hiring an Office Manager

The European Choral Association - Europa Cantat, a European network in the field of choral music / collective singing, has received EU funding for the network project “Upgrade – Connect – Reach Out: Raising Awareness for Collective Singing in Europe" from September 2017 until August 2021 in the frame of the programme Creative Europe. The funding for this project will allow to create a new staff position and reshuffle tasks and responsibilities in the office.


We are therefore looking for a full-time Office Manager for our office in Bonn, Germany starting September 1st 2017


Deadline for application: 23/6/2017

Job-Interviews on 7/7/2017

Decision taken by 16/7/2017


The office manager will have the following tasks:

Finances and bookkeeping

  • issuing invoices (for membership fees and goods and services sold)
  • following up invoices / chasing non-paid invoices
  • communicating with members and others about financial issues
  • tracking and processing reimbursement payments for travels etc. of staff, Board, working groups, committees, etc.
  • helping prepare financial applications and reports (producing list of invoices etc.)
  • doing the actual bookkeeping in Lexware
  • dealing with credit card payments, bank transfers, SEPA payments etc.



  • doing some general office administration (dealing with insurances and others,ordering office material, etc.)
  • answering the phone as well as certain e-mails at least in German and English
  • coordinating big mailings with volunteerso paper archiving (membership documents, applications, reports, contracts etc.)
  • dealing with the database management (currently done with Filemaker)
  • dealing with travel logistics for the staff and sometimes Board or working groups /committees
  • dealing with logistics of meetings (booking hotels, meeting rooms, meals etc.)


Other tasks

  • attending certain meetings and activities of the association, also outside the office /partly abroad (first meeting to be attended, General Assembly and conference inTallinn, Estonia, October 4th to 8th 2017)
  • General support of the Secretary General of the European Choral Association –Europa Cantat
  • Further activities which will become apparent during the time of the contract


Skills required:


Computer skills: Good proficiency with office software, ability to deal with complex Excel spreadsheets for budgets, etc., and willingness to learn to work with new programmes e.g. database or online membership management tools. Experience with accounting software is an asset

Language skills: Very good level of German and English required, further languages are an asset (working language in the office and with the membership is mostly English)

Communication skills: ability to talk to people live and on the phone in different languages

Financial skills: Interest in finances / understanding for bookkeeping procedures and regulations.

Team-skills: ability to work in a small and close team, and in small premises Interest in culture and/or education is an asset.



  • 100% position (40 hours/week)
  • Paid on basis of German TVÖD system (TVÖD9a, Stufe 1), paid at the end of each month
  • Probation period: 3 months
  • Unlimited contract, possibility of cancelling contract from both sides with 3-month notice
  • Location: in the city of Bonn, Germany, central location, parking available, Jobticket (to bepaid fully) can be arranged.

Travel expenses to the job interview will not be reimbursed.


Download the job offer >> in PDF


Applications in English or German to be sent by 23/6/2017 by E-mail to info(at)EuropeanChoralAssociation.org with:


  • a motivation letter
  • a CV
  • attachments that may help assess the skills and experience of the candidate (do not have to be in English or German)